Software, AI & automation

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Simplify how you work.

We help growing businesses and founders build applications, connect their systems, and put AI to practical use.

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Software · AI · Automation

Order intake automationIllustrative

Projects

  • Customer portal
  • Order intake
  • Support assistant
  • Monthly reporting

Milestones

  • Discovery and scope
  • Email and WhatsApp intake
  • Approvals
  • Handover and support
C

Client

Orders arrive by email and WhatsApp. Someone retypes each one into the stock sheet, then raises the invoice by hand. Can we cut that out?

Biasharalink

Yes. Each order is read, checked against stock, and turned into a draft invoice your team confirms. Three milestones, with a review every two weeks.

Tested with 24 sample orders · 2 flagged for review

C

Client

Large orders should come to finance before they go out.

Biasharalink

Done. Orders over 500,000 now wait for finance approval.

workflows/order-intake.yml+3 −0
1 trigger: new_order  # email, WhatsApp2 steps:3   - extract: order_details  # AI, reviewed4   - check: stock_levels5   - create: draft_invoice6+  - require: approval7+    when: total > 5000008+    from: finance_lead9   - notify: sales_team
portal.yourbusiness.com/ordersIllustrative
OrdersInvoicesDeliveriesSupport

Orders

Search orders
OrderCustomerStatusTotal (KES)
#1042Amani StoresIn transit84,500
#1041Kijani Farm SuppliesDelivered212,000
#1040Pwani HardwareAwaiting payment46,750
#1039Nuru PharmacyDelivered128,300
#1038Baraka WholesalersPacked390,000
#1037Upendo BakeryDelivered18,900
Support inboxIllustrative
W

Wanjiku · Nuru Pharmacy

Received 10:24 by email

Hi, can we move our deliveries from Tuesday to Thursday? And would that change our bulk discount?

Draft replyNeeds review

Hi Wanjiku, yes. Deliveries can move to Thursday from next week1. Your bulk discount stays the same: it is based on monthly volume, not on the delivery day2.

Sources

1 Delivery schedule.pdf · page 2

Customers may change their regular delivery day once per quarter. Changes take effect from the following week.

2 Pricing terms.docx · section 4

Bulk discounts are calculated on total monthly volume and apply to every delivery in that month.

Monthly sales reportIllustrative
M-Pesa statementsSales sheetStock systemReconcileBuild reportEmail directorsShared driveM-PesaSales sheetStock systemReconcileBuild reportEmail directorsShared drive

Runs

Next run 1 Nov, 06:00
  • 1 Oct 2026, 06:00Completed3 min 48 s
  • 1 Sep 2026, 06:00Completed4 min 02 s
  • 1 Aug 2026, 06:00Completed1 mismatch sent for review

Orders from email and WhatsApp become draft invoices, with finance approval on large orders.

Good technology.
Useful outcomes.

Build something new, or make what you already have work better.

Custom software

Web applications, customer portals, and internal tools shaped around the way your business works.

  • Web applications
  • Customer portals
  • Internal tools

AI integrations

Help your team find information, process documents, and prepare responses, with review and approval where they matter.

  • Knowledge assistants
  • Document processing
  • AI features

Workflow automation

Connect enquiries, customer records, approvals, and reporting so your team can focus on the work that needs them.

  • System integrations
  • Approvals
  • Reporting

A project to deliver.
A partner to build with.

Choose the way of working that fits your business.

Scoped projects

Work with us on a new product, an integration, or an improvement to an existing system. We agree on scope and milestones before development begins.

A clear brief. A defined delivery.

Ongoing partnerships

Work with us over time to develop features, maintain integrations, and respond to changing business needs.

Consistent support. Room to evolve.

How we work

  1. Start with your goals

    We learn how your business runs today and which systems you already rely on.

  2. Define a practical scope

    Together we agree what to build first, with milestones set before development begins.

  3. Review as we deliver

    You see progress throughout delivery and can steer the work as it takes shape.

A practical
software partner.

Biasharalink is a software studio working with growing businesses and startup founders.

We build custom applications, integrate AI, and connect business systems through defined projects and ongoing partnerships.

What would you like to build or improve?

Tell us a little about your business and what you need. It’s fine if you haven’t worked out every detail.

Start a project

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